This accession consists of records that document the activities of the Administrative Office of the National Portrait Gallery. Topics include finance, procurement, and grant management. Records were created and maintained by Barbara A. Hart, Associate Director of Administration, and Carolyn Kinder Carr, Deputy Director.
Boxes 1-2 are arranged topically by department, project, or program, and concern administrative management activities. These include proposals, budgets, expenditures, financial reports, and related matters.
The bulk of the collection (boxes 3-9) contains material regarding the management of grant funds for various projects and exhibitions. The majority of the funding was obtained through internal granting agencies including the Office of Grants and Fellowships, the Smithsonian Women's Committee, the Research Opportunity Fund, the Special Exhibition Fund, and the James Smithson Society.
Materials include correspondence, memoranda, progress reports, proposals, funding reports, expenditure reports, notes, and related records.