Central Administrative Records,
1972, 1984-1999

Summary
Collection ID:
Accession 01-118
Creators:
National Portrait Gallery, Administrative Office
Dates:
1972, 1984-1999
Languages:
English
Physical Description:
9 cu. ft. (9 record storage boxes)
Repository:
Smithsonian Institution Archives

Descriptive Entry
Descriptive Entry
These records document the activities of the office. Topics include finance, procurement, and grant management. Records were created and maintained by Barbara A. Hart, Associate Director of Administration, and Carolyn Kinder Carr, Deputy Director.
Boxes 1-2 are arranged topically by department, project, or program, and concern administrative management activities. These include proposals, budgets, expenditures, financial reports, and related matters.
The bulk of the collection (boxes 3-9) contains material regarding the management of grant funds for various projects and exhibitions. The majority of the funding was obtained through internal granting agencies including the Office of Grants and Fellowships, the Smithsonian Women's Committee, the Research Opportunity Fund, the Special Exhibition Fund, and the James Smithson Society.
Materials include correspondence, memoranda, progress reports, proposals, funding reports, expenditure reports, notes, and related records.

Notes
SI Records

Using the Collection
Preferred Citation
Smithsonian Institution Archives, Accession 01-118, National Portrait Gallery, Administrative Office, Central Administrative Records
Use Restriction
Restricted for 15 years, until Jan-01-2015; Transferring office; 1/29/1988 memorandum, Shaffer to Greene; Contact reference staff for details.

Keywords
Keywords table of terms and types.
Keyword Terms Keyword Types
Avedon, Richard Name Search Smithsonian Collections Search ArchiveGrid
Carr, Carolyn Kinder Name Search Smithsonian Collections Search ArchiveGrid
Peale, Rembrandt, 1778-1860 Name Search Smithsonian Collections Search ArchiveGrid
Penn, Irving Name Search Smithsonian Collections Search ArchiveGrid
Reiss, Winold, 1886-1953 Name Search Smithsonian Collections Search ArchiveGrid
Van Der Zee, James, 1886- Name Search Smithsonian Collections Search ArchiveGrid
De Kooning, Willem, 1904- Name Search Smithsonian Collections Search ArchiveGrid
Hart, Barbara A. Name Search Smithsonian Collections Search ArchiveGrid
Smithsonian Institution. Office of Fellowships and Grants. Name Search Smithsonian Collections Search ArchiveGrid
Time, inc. Name Search Smithsonian Collections Search ArchiveGrid
National Portrait Gallery (U.S.). Charles Willson Peale Papers. Name Search Smithsonian Collections Search ArchiveGrid
Smithsonian Associates. James Smithson Society. Name Search Smithsonian Collections Search ArchiveGrid
Smithsonian Institution. Assistant Secretary for Research. Research Opportunities Fund. Name Search Smithsonian Collections Search ArchiveGrid
Smithsonian Institution. Office of Development. Smithsonian Women's Committee. Name Search Smithsonian Collections Search ArchiveGrid
Smithsonian Institution. Office of the Provost. Special Exhibition Fund. Name Search Smithsonian Collections Search ArchiveGrid
World's Columbian Exposition (1893: Chicago, Ill.) Name Search Smithsonian Collections Search ArchiveGrid
1846: Portrait of the Nation (Exhibition) (1996: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Cecilia Beaux and the Art of Portraiture (Exhibition) (1995: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Celebrity Caricature in America (Exhibition) (1998: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Davy Crockett: Gentleman from the Cane (Exhibition) (1986: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
First Federal Congress, 1789-1791 (Exhibition) (1989: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Hans Namuth: Portraits (Exhibition) (1999: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
In Pursuit of the Butterfly: Portraits of James McNeill Whistler (Exhibition) (1995: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Irving Penn Master Images (Exhibition) (1989: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Miguel Covarrubias Caricatures (Exhibition) (1984: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Old Hickory: A Life Sketch of Andrew Jackson (Exhibition) (1991: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Portraits in Motion (Exhibition) (1978: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Red Grooms (Exhibition) (1982: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Red, Hot, and Blue: A Salute to American Musicals (Exhibition) (1996- 1997: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Reporting the War: The Journalistic Coverage of World War II (Exhibition) (1994: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Revisiting the White City: American Art at the 1893 World's Fair (Exhibition) (1993: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Selections from the Frederick Hill Meserve Collection (Exhibition) (1982: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
To Color America: Portraits by Winold Reiss (Exhibition) (1989: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
U.S. Grant: The Man and the Image (Exhibition) (1985: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
VanDerZee, Photographer (1886-1983) (Exhibition) (1993-1994: Washington, D.C.) Name Search Smithsonian Collections Search ArchiveGrid
Art museums. Topic Search Smithsonian Collections Search ArchiveGrid
Fund accounting Topic Search Smithsonian Collections Search ArchiveGrid
Fund raising Topic Search Smithsonian Collections Search ArchiveGrid
Gifts Topic Search Smithsonian Collections Search ArchiveGrid
Museums -- Administration. Topic Search Smithsonian Collections Search ArchiveGrid
Museum exhibits Topic Search Smithsonian Collections Search ArchiveGrid
Musicals Topic Search Smithsonian Collections Search ArchiveGrid
War correspondents Topic Search Smithsonian Collections Search ArchiveGrid
Manuscripts Genre/Form Search Smithsonian Collections Search ArchiveGrid

Repository Contact
Smithsonian Institution Archives
Washington, D.C.
Contact us at osiaref@si.edu